Tātou Office App Navigation

Set up

When setting up the office app, Tātou will provide you with Office logins to get you started. Once you've got these, head to https://office.tatou.com/ to login.

Navigating Tātou Office menu

The menu is divided into 8 main areas:

• Dashboard

  • Overview: The landing page for Tātou Office App users, with key widgets to help manage tracking accuracy, attendance, and employee information alerts.

  • Operations: Summarised information on operational costs, hours, units worked and tasks completed.

  • Performance: Intended to help Tātou Office App users review contract rate performance and task completions.

  • Productivity: Summarised information on work completion, average unit rates and costs, with grouping and filtering options.

• Jobs

  • All Jobs: A full list of jobs organised by Crew Leader, linking through to individual jobs and their timesheets, expenses, etc.

  • Timesheets: A full list of timesheets, organised by Employee, linking through to individual jobs and their timesheets, etc.

  • Expenses: A full list of expenses associated with Jobs, linking through to individual jobs and their timesheets, expenses, etc.

  • Kiosk Scans: Enabled for Tātou Kiosk Feature users, listing individual Kiosk scan by employee, linking through to the Job and Timesheet.

  • Start a job: Create a job in the office, for yourself or a colleague

• Operations

  • Projects: Create a project spec and monitor budgets and progress in real time. Generate scheduled tasks in bulk

  • Planner: Assign scheduled tasks to employees or teams in our easy drag and drop planning board

  • Scheduled tasks: Pre-plan tasks and send to employees in the field

  • Invoices: Review job costings and create invoice lines. Integrated with Xero AU and NZ

• People

  • Employees: Add employees, edit details, assign crew to leaders, manage groups, etc

  • Groups: Here you can create groups to make managing reports easier

  • Roles: Set up your employees roles with default hourly rates

  • Pay Periods: Earnings by employee for each of your pay periods

  • Attendance: Daily Attendance for each employee.

• Reports:

  • Reports: Download processed data such as timesheets, payroll reports, employee inventory, etc

  • Exports: Download raw data from Tātou (useful for editing and re-importing, or sharing with other platforms).

• Admin

  • Clients: Set up your clients, locations and blocks for tracking against, assign divisions to present relevant info to your employees

  • Tasks: Create task categories and specific tasks within, assign roles or divisions to present relevant info to your employees

  • Equipment: Add machinery or material expenses to be added to a jobs, these can be on charged in invoicing

  • Contractors: Record any subcontractors you are associated with

  • Forms: Create custom forms for capturing additional information on a job: health and safety checklists, SOP’s, spray records, quality checks and more!

• ⚙️

  • Settings: Customise your pay periods, jobs costs, field app rate types and more

  • Division: Segment your employees, clients, locations and tasks to increase privacy and accurate tracking

  • Permissions: Create access rules for employees, determining which features and data they can see

  • Message topics: Create clear communication processes with messaging to a resolution

  • Integrations: Connect your data to other software for seamless sharing

  • QR Code Generator: Enabled for Tātou users who are using Tag & Track and or Kiosk Features.

• 👤

  • Profile: Your personal employee details

  • Messages: All your conversations

  • Organisation profile: Your business details including name, region, timezone etc

  • Support: Link to our external knowledge base (the website you’re currently reading!)

  • Logout: Exit Tātou Office App