Understanding Pay Periods
A Pay Period is a collection of calculations and jobs, and is intended to align with your payroll period. This alignment ensures that your calculations (top-up, average hourly rates, overtime, etc) are aligned with your payroll system to provide day to day estimates and accurate job costing.
With Pay Periods you can explore your employee costs, entitlements and totals (hours, earnings, days worked, etc) without needing to run a single report!
Getting started
Ensure your Organisation → Job Cost & Payroll Period settings align with your payroll rules.
Create and submit jobs. Pay Periods are automatically created when their first job is created.
Head over to People → Pay Periods to see a list of all your Pay Periods.
Click :open: to see a per-Employee breakdown of hours, earnings and days worked.
Click :open: again, to explore that Employee’s earnings breakdown, including all timesheets.
What does open & closed mean?
Open pay periods are changing frequently each time a job is added or changed. Closed pay periods are finalised and jobs can no longer be edited.
→ Understand open and closed pay periods
What is a ‘late’ job?
Jobs submitted (from either Field or Office) to a date within a closed Pay Period, are labeled as LATE. These jobs are omitted from all calculations and their costs are not calculated.
What do the colours mean?
Hours and days worked within your thresholds are highlighted green, above are orange and below, red. These colours were chosen to initiate an appropriate response; hours and days below or under being the most important to investigate.