Pay Period Alerts
Speed up payroll! Get the green light for hours and days worked within your thresholds and quickly respond to those above or below.
Setting up alert thresholds
Your account is already set up with default thresholds, but can be customised as needed.
Organisation-level thresholds:
Login to the Office app, navigate to ⚙️ → Settings → Pay Periods to view and edit your Alert settings.
Hours per day
Hours per week
Employees who have agreed hours configured, these will be used as the threshold instead of the Organisation-level threshold.
Days per week
Employee thresholds:
Navigate to People → Employees to edit ‘Agreed hours’ in bulk, or click through to customise each employee under their Agreed Hours section in the Employment tab
Alert colour coding
Green = Within the threshold
Red = Under the threshold
Orange = Over the threshold
Grey = Absence hours
For example; 30 minimum hours, 40 maximum hours
30 hours (Within the threshold)
28 hours (Under the threshold)
45 hours (Over the threshold)
Pay Summary
This table gives an overview of per-employee paid hours and earnings.
Hours worked are itemised by rate type:
Contract hours = hours tracked on contract piece rate
Hourly hours = hours tracked on hourly rate
Perf. Hours = hours tracked on performance bonus rate
Entitled hours split by type:
Absence hours = hours tracked as absent
Total hours absent for reasons that contribute to agreed hours. Attendance settings →
Top-up hours = hours below minimum agreed hours per week
Employee must have Top-up to minimum hours enabled. Employment settings →
Overtime hours = hours above maximum agreed hours per week
Employee must be of a recruitment type that entitles overtime. Overtime settings →
Top-up earnings = total cost of top-ups
Total amount required for the Employee to achieve their minimum hourly rate for all contract piece rate hours worked. Contract settings →
Daily Hours
An overview of all hours tracked per person, per day including absence reasons (grey).
Summaries split by:
Worked = all hours tracked at any rate type
Absent = all hours assigned to absence reasons regardless of contribution to agreed hours/gross pay
Total = above combined
There may be a discrepancy of absence hours with the Pay Summary as this only includes absence hours that contribute to agreed hours and/or contribute to gross pay
Reviewing with filters
Get the most out of Tātou’s Pay Periods by using the filters. Here are some great examples we’ve heard and designed to:
Filter by group - organise employees by Group according to their requirements and entitlements, when comparing hours it is easier to see any outliers. Manage Groups →
Filter by leader - compare employee hours against their team members to review in bulk and easily identify any trends. Keep in mind that employees can have multiple leaders, so make sure to check all teams if someone's hours appear unusual.