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Daily workload & shift overtime

Automatically set overtime pay to work tracked above an employee’s maximum agreed hours per day or work tracked outside of agreed shift times per day.

Consider who will be impacted by these settings, ensure Earning Rule assigned correctly

Set up

  1. Login to Tātou Office app and navigate to People > Earning Rules

  1. Select the Earning Rule you want to edit or ‘+ NEW’

  1. Click ‘EDIT’ and scroll to the ‘Daily Workload’ panel
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Daily overtime

Maximum hours per day: e.g. 12

Pay overtime: Yes

Shift overtime

Pay overtime: Yes

Monday - Sunday: Add the start and finish times for the relevant days.

Penalty rates

Band 1: Add you multipliers as per your employment agreement e.g. 1.75 (aka 175%)

Band 2: If applicable, set a 2nd band of penalty rates e.g. after 2 hours pay 2 (aka 200%)

Rate types: Hourly and Performance bonus work is eligible only (excluded Contract)

  1. Once happy with the settings click ‘SAVE’

  1. Next, click through to the Employment Periods tab to check the employees
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Use the table view to review and;

  • Add any relevant employee/s

  • Move any irrelevant employee/s out of the Earning Rule

  1. Finally, check your Reports > Custom Reports to apply overtime hours and costs to your custom reports including payroll.

Learn more about Reports

How it works

Once applied, you can see Overtime data in the following sections and screens.

No double-dipping: If daily overtime is earned and paid this is removed from weekly

Pay Periods

The Overtime column displays any time tracked above the agreed hours, these can be paid or unpaid depending on your settings above. People > Pay Periods

Pay employee

Each employee profile has a ‘Timesheets’ tab, here you can see Overtime hours and cost.

Daily Band 1: Total hours and cost for the Pay Period.

Daily Band 2: If relevant, total hours and cost for the Pay Period at the second rate.

Weekly Overtime: Total hours owing minus any daily penalties paid (prevents double-dipping)

People > Employee > Timesheets
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Reports

  • Timesheet by Employee report automatically shows the Overtime cost

  • Custom reports e.g. Payroll may need to be edited > Custom reports: Payroll

The date the timesheet starts on determines which multiplier to use. We recommend splitting nightshift timesheets, especially when the two days have different rules or pay periods.