Employee Profile Page
Whether you’ve created a new employee or need to manage employee details the Employee Profile Page is where Tātou Office App Users can review and edit employee details.
Key Features:
Activity log: A list of Dates, Changes, and Editors populated when changes have been made to an employee profile.
Employee Status: Can be ACTIVE or INACTIVE. Inactive employees cannot login.
Employment Status: Based on their employment periods
In recruitment: an employment period exists for the future
Currently employed: an employment period exists for the current date
Departed: only historical employment period(s) exist
Never started: no employment periods were started (ie all had “end reason” of “not started”)
Send Activation Emails or Set Passwords: Usernames and passwords can be created or activation emails sent from the USERNAME AND PASSWORD dropdown in the DETAILS Tab
Employee Information: Keep track of employment periods, visa information, training records, minimum hourly rates, top up requirements, etc.
Timesheets: Review an employees timesheets by Pay Period, review earnings information, and links to Jobs.
Training Records: Store information on training records and qualifications for your employees.
Link Employees to important Tātou App Features: Permissions Groups, Crew Leaders, Groups, Roles, etc.
Manage Employee Hourly Rates: And add upcoming Hourly Rate Changes for individual Employees
Hourly rates CANNOT be back dated. It is critical to ensure rates are correct when setting up employee accounts, and prior to tracking work for them in Tātou.
Information shown in each of the tabs and dropdown menus may not show the full extent of details that can be added. Click the Edit button to reveal all available fields.
Minimum Details Required:
Organisations may not decide to load data for each employee for every possible field possible in the Employee Profile.
However, there are a few required fields when creating any employee profile. Use the Tab Menu below to navigate between the different categories of Employee Details captured in the Employee Profile.
Details Tab
| First Name and Last Name |
| Nationality |
| Permission Group AND Default Role |
| Email → if Administrator Permissions or Office App Permissions |
Employment Tab
| Start Date |
Start Date MUST be on or before any timesheet entries for employees. If timesheets are dated prior to the Employment Period Start Date:
Pay Periods will not close
Jobs and Payroll Reports will not run
For more info on what information can be stored in each employee profile click this link.